Services
Let volunteers take cards at events, share giving links with a fundraising goal, bill dues by invoice and record cash and checks with everything else. Payaroo helps you pick the Square tools that fit and get them running.
Square, made easier with Payaroo.
What your organization needs
An organization's money shows up in many forms: cash in the offering plate, checks in the mail, cards at the spring gala, monthly gifts online and dues from members. Much of it is handled by volunteers who might use the system twice a year.
The right setup lets any volunteer take a card at a table, gives supporters a simple link to give once or every month, keeps cash and checks in the same records as card gifts and shows the board what each event raised.
Cash from the bake sale, checks by mail, cards at the gala and gifts online end up in four different places.
How Square helps Record cash and checks in Square next to card and online gifts, so one set of reports covers the table, the mailbox and the website.
The people taking payments at your events change every time, and most of them have never used your system.
How Square helps Pair Square Reader with a phone or tablet running the free Square POS app, and give each volunteer a passcode and a permission set that controls what they can do.
Chasing dues and monthly pledges eats volunteer hours, and lapsed members slip through the cracks.
How Square helps Offer a recurring donation link or send recurring dues invoices that can charge a saved card or verified bank account. On a paid plan, Square Subscriptions can bill membership levels instead.
Your supporter list lives in three spreadsheets and a former board member's inbox.
How Square helps Customer Directory creates supporter profiles automatically from payments, with giving history and your notes. On a paid plan, Square Marketing sends updates, invitations and appeals to that list by email.
Recommended setup
The Square tools that matter most for a organization — and why each one earns its place.
Pair it with a volunteer's phone or a tablet for tap and chip gifts at a gala table, a festival booth or the lobby after services.
One link for the spring appeal: share it by email, text, social media or a QR code on the program, with an optional goal and deadline.
Bill annual dues, sponsorships and gala tables, with reminders sent for you and payment by card or bank transfer.
One place online to give, buy event tickets and pay dues, using Square's donation, event and membership item types.
Each gift adds to a supporter profile, so you can see who came to the gala and who gives every month.
Turn membership levels into plans billed monthly or yearly, with sign-up through a link, a QR code or your website.
Email your supporters about the next event, the year-end appeal or what last year's gifts paid for.
How Payaroo helps
Tell us how your business works. We'll help you understand the Square tools that fit.
Core capabilities
Create a donation link for one-time or recurring gifts and set a fundraising goal with a deadline. Put it in the newsletter, a text to supporters or a QR code on every table.
Sell dinner seats, sponsor tables and race entries through an event payment link made in the Dashboard, or as Event items on your Square website.
Log bake-sale cash and mailed checks in Square next to card and online gifts, so the treasurer reconciles one set of numbers instead of three.
Square Subscriptions bills membership levels weekly to yearly on a paid plan. It bills the plan only; it doesn't track event attendance or member benefits, so keep those records elsewhere.
Square Reader and other Square hardware can keep taking cards without internet and process them once you're back online. Square recommends reconnecting within 24 hours, and offline payments that are later declined are yours to cover. Tap to Pay doesn't work offline.
Reports break sales down by item, category and team member and export for the treasurer, so the board sees what the gala, the appeal and dues each brought in.
Hardware options
You don't need every device. Start with what matches where you take payments — and add more later.
A small Bluetooth card reader that pairs with your phone or tablet.
The lightest event kit: a small Bluetooth reader that pairs with a phone or tablet and lasts all day on a charge.
A compact, battery-powered card machine with a built-in receipt printer.
Runs on its own with a built-in receipt printer, for a registration table or the payment line at the end of a gala.
Accept contactless cards and phone wallets on your own phone with no extra hardware.
Volunteers can take contactless gifts on their own iPhone or Android phone with nothing extra to hand out; it needs a connection.
Software and tools
The free point-of-sale app for event tables, the church office or the concession stand.
Dues, sponsorship and table invoices that members and sponsors pay online.
A site for gifts, tickets and memberships built on your Square item library.
Free supporter profiles with giving history and notes.
Event invitations and appeals by email, plus texts to supporters who opt in.
How it works
One realistic day at a organization, with the setup above doing the work.
Setup finder
Answer a few quick questions about your organization. We'll stop as soon as we can point you to a useful starting setup.
Tell Buckaroo how your business works and he'll help you figure out which Square tools make sense.
FAQs
Most organizations start with Square Reader paired with a phone or tablet running the free Square POS app. Square Terminal works on its own and prints receipts, and Tap to Pay takes contactless payments on an iPhone or Android phone with no extra hardware. Tap to Pay needs an internet connection, so bring a Reader if the venue's signal is patchy.
Yes. A donation payment link can be one-time or recurring, and it can show a fundraising goal with a deadline. Share it by email, text, social media or a printed QR code, or add a donation item to your Square website.
Two ways. Square Invoices sends dues invoices, including recurring ones that charge a saved card or verified bank account on schedule, and members can pay by card or bank transfer. On a paid plan, Square Subscriptions bills membership levels weekly to yearly; it bills the plan but doesn't track attendance or benefits.
Yes. With the free Square POS app, a volunteer can pair Square Reader or use Tap to Pay on an iPhone XS or newer or an NFC-capable Android phone running Android 9 or later. Give each person their own passcode and a permission set that controls what they can do on the POS.
Yes. Record cash and check payments in Square alongside card sales, so the offering, the bake-sale table and gifts that arrive by mail show up in the same reports as card and online gifts.
Square sets its prices and fees itself, and its pricing page has the current details. There's no monthly subscription on Square Free, just processing fees on each payment. Square Plus and Premium add email and text campaigns and Square Subscriptions for membership plans, and Square Payroll is a separate add-on if you have paid staff. We'll help you figure out whether Free covers your events and appeals.
Tell us how you raise money — events, online appeals, dues — and we'll sketch a setup. Square reviews each application and verifies the identity of the person applying and the organization's business details before approving an account. After that, Payaroo helps you set up donation links, your POS and your supporter list.
Related businesses
Tell us how money comes in today, and we'll help you build the Square setup that fits your organization.
Square reviews and approves every account. Call Payaroo at 972-431-0439.
Square is a product of Block, Inc. Square, the Square logo and related marks are trademarks of Block, Inc. and/or its subsidiaries. Payaroo is an independent company. Payaroo is not Square or Block, and nothing on this page describes a partnership, reseller relationship, certification or endorsement.
Square product details on this page were checked against Square's website on September 25, 2026. Square sets its own features, plans, pricing, fees, eligibility and hardware availability, and these can change. Confirm current details on Square's website before you sign up. Square pricing · Square fees
Square reviews every account application, including identity and business verification, and decides whether to approve it. Payaroo can't guarantee approval, pricing, processing terms or the availability of any feature.
Products and services displayed by Payaroo may be provided by independent third-party companies. Product availability, pricing, features, eligibility, underwriting requirements, funding amounts, insurance benefits, payment-processing terms, and other conditions vary by provider and customer. Payaroo is not a bank, lender, insurer, or healthcare provider unless expressly stated otherwise. Review the applicable provider agreements and disclosures before enrolling in or accepting any product or service. See our Disclosures, Terms of Use and Privacy Policy.
Clear this conversation and start over?
Buckaroo is an AI assistant — confirm important details with Payaroo or the provider. Please don't share card or Social Security numbers here. AI disclosure
