Beauty
Book several treatments back to back, send waivers and policies before the visit, quote treatment plans with estimates and sell packages. Square supplies the tools; Payaroo helps you fit them to your treatment menu.
Square, made easier with Payaroo.
What your med spa needs
A med spa books like a spa and bills like a practice. One visit can stack a consult, a treatment and a skincare purchase. A treatment plan can run over months, and some services need a specific room, device or provider.
Clients want to see the cost of a plan before they commit, sign forms before they arrive and have a clear way to pay for a series. Because client information can be sensitive, it also matters which Square tools you use for what: Square calls its payments HIPAA compatible and says each business decides whether HIPAA applies to it.
A client wants a consult, a facial and a peel in one trip, with the right provider and room for each.
How Square helps Book services back to back in one visit, and on Square Premium link each one to the room or device it needs so nothing is double-booked.
Waivers and policy forms get signed on a tablet at the front desk while the provider waits.
How Square helps Send liability waivers and policies through Square Contracts before the appointment. Paid plans can send them the moment a treatment is booked.
A series of laser sessions is a large amount to hand a client at the desk.
How Square helps Send an estimate the client accepts online and turn it into an invoice, sell a prepaid package or let eligible clients pay over time with Afterpay while you're paid up front.
You need to know which tools fall under Square's HIPAA agreement and which don't before client details go into them.
How Square helps Square's business associate agreement covers Square Appointments, Square Invoices and features it labels HIPAA-enabled. Marketing and Messages aren't named, so be careful what client information goes into them.
Recommended setup
The Square tools that matter most for a med spa — and why each one earns its place.
Book several services in one visit with the right provider for each, and let clients book from Instagram or Facebook.
Liability waivers and policy agreements sent ahead of the visit and signed electronically.
Treatment rooms and devices are reserved with each booking, so two providers can't book the same laser.
Quote a treatment plan with an estimate the client can accept online, then bill from it.
A prepaid treatment series is applied automatically as the client books each session.
Eligible med spas can offer pay-over-time on larger treatments and still get paid up front.
Hold a card and set a no-show fee for appointments that tie up both a provider and a device.
Connect an EHR or EMR system through third-party apps listed in Square's App Marketplace.
How Payaroo helps
Tell us how your business works. We'll help you understand the Square tools that fit.
Core capabilities
Square calls itself HIPAA compatible. Its business associate agreement applies to Square Appointments, Square Invoices and features Square marks as HIPAA-enabled. Each business decides whether HIPAA applies to it, and Square Marketing and Messages aren't named as covered.
Send waivers, consent forms and policies through Square Contracts to sign electronically, and on a paid plan have them go out when a client books. Square notes it doesn't give legal advice, so your team chooses the wording.
Link each service to the room or equipment it needs, and bookings reserve it so a device can't be double-booked. This is a Square Premium feature.
Send an estimate for a series of treatments and turn it into an invoice once the client accepts. Automatic conversion and estimates with several options, like three sessions or six, need a paid plan.
Sell prepaid bundles of treatments in person or online, and each is applied automatically when the client books a session. They need a paid Square plan, and each package expires within one year of purchase.
Square's med spa page points to EHR and EMR integrations in the App Marketplace. Third-party providers build and support them, so review what each one does and how it handles client data with that provider.
Hardware options
You don't need every device. Start with what matches where you take payments — and add more later.
A countertop point of sale with two touchscreens: one for your team and one that faces the customer.
A front-desk checkout where staff work one screen and the client reviews the total and pays on the other.
A compact, battery-powered card machine with a built-in receipt printer.
Portable, with a built-in printer, so checkout can happen in the treatment room for a client who'd rather not return to the desk.
A countertop stand that turns a compatible iPad into a point of sale, with a card reader built in.
A compatible iPad at the desk becomes the checkout and swivels toward the client to pay.
Software and tools
Provider calendars, back-to-back bookings, rooms, reminders and checkout.
Waivers and policy agreements signed before the visit.
Estimates and invoices for treatment plans that clients pay online by card or bank transfer.
Third-party EHR and EMR connections that the providers themselves support.
How it works
One realistic day at a med spa, with the setup above doing the work.
Setup finder
Answer a few quick questions about your med spa. We'll stop as soon as we can point you to a useful starting setup.
Tell Buckaroo how your business works and he'll help you figure out which Square tools make sense.
FAQs
A med spa's front desk usually needs a two-screen Square Register or a compatible iPad on Square Stand, plus a receipt printer. Square Terminal adds a portable, battery-powered checkout with its own printer for treatment rooms. Square's med spa page also shows Square Handheld and Square Reader.
Square describes its payments as HIPAA compatible and publishes a business associate agreement covering Square Appointments, Square Invoices and features it labels HIPAA-enabled. Square says each business decides whether HIPAA applies to it. Marketing and Messages aren't named as covered, so be careful what client information goes into campaigns and texts. Payaroo can't give compliance advice.
Afterpay lets eligible clients pay in installments while you receive the full amount up front. Square limits it to approved business categories with amount limits, and it isn't available offline, on recurring invoices or on invoice payment schedules. Prepaid packages are another option, and they expire within one year of purchase.
Square's med spa page points to EHR and EMR integrations in the Square App Marketplace. Those apps are built and supported by third-party providers, so confirm the details, including how they handle client data, with each provider.
Square lets licensed healthcare providers and pharmacies accept HSA and FSA cards. Whether that includes your med spa depends on your licensing, not on your Square plan.
Pricing comes straight from Square. Booking and invoicing are part of Square Free, which has no monthly subscription; processing fees still apply. Packages, no-show fees, waivers sent automatically at booking and multi-option estimates need a paid plan, and marketing comes with Square Plus and Premium. Room and device booking needs Premium. Rates are listed on Square's pricing page, and we'll help you match a plan to your treatment menu.
Tell us about your providers, rooms and treatment menu, and we'll outline a setup. Square has the final say on approval, and its review verifies your identity and the med spa's business details first. Payaroo then helps you set up services, waivers, packages and payment options, while the HIPAA decisions stay with your practice.
Related businesses
Tell us about your treatments, providers and rooms, and we'll help you sort out booking, forms and payments.
Square reviews and approves every account. Call Payaroo at 972-431-0439.
Square is a product of Block, Inc. Square, the Square logo and related marks are trademarks of Block, Inc. and/or its subsidiaries. Payaroo is an independent company. Payaroo is not Square or Block, and nothing on this page describes a partnership, reseller relationship, certification or endorsement.
Square product details on this page were checked against Square's website on September 25, 2026. Square sets its own features, plans, pricing, fees, eligibility and hardware availability, and these can change. Confirm current details on Square's website before you sign up. Square pricing · Square fees
Square reviews every account application, including identity and business verification, and decides whether to approve it. Payaroo can't guarantee approval, pricing, processing terms or the availability of any feature.
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