Beauty
Match every massage to a free room and therapist, send intake forms before guests arrive and sell gift cards and packages at a quiet front desk. Payaroo helps you set up Square Appointments for all of it.
Square, made easier with Payaroo.
What your day spa needs
A day spa schedules rooms and people at the same time. A massage needs a therapist and a free room. A facial needs the room with the steamer, and a spa day strings a massage, a facial and a pedicure together back to back.
Gift cards and packages carry a lot of the business, and the front desk sets the tone. Guests should settle up quietly on the way out, with a tip for their therapist and a chance to book again, without a line forming at the desk.
A therapist is free at 2 p.m., but both massage rooms are taken, and the booking site doesn't know it.
How Square helps On Square Premium, link each service to the rooms or equipment it needs, so a booking reserves the room along with the therapist and nothing is double-booked.
Guests fill out intake forms on a clipboard, and the paper ends up in a filing cabinet.
How Square helps Send intake forms, spa policies and waivers through Square Contracts for guests to sign online before the visit. On a paid plan they go out automatically when someone books.
December and Mother's Day bring a rush of gift card buyers, many of them shopping online.
How Square helps Sell physical and digital gift cards at the desk and online, redeem them at checkout and let recipients check their balance.
A guest loves her massage and then doesn't book again for a year.
How Square helps Sell a package of massages that applies itself when she books, or bill a monthly membership through Square Subscriptions. Win-back emails can follow up on a paid plan.
Recommended setup
The Square tools that matter most for a day spa — and why each one earns its place.
One calendar for therapists, estheticians and rooms, with online booking and reminders built in.
Keeps the couples room, the wet room and the facial machine from being booked twice.
Gift cards are a staple of spa sales. Sell them at the desk and online in designs that match your spa.
A package of massages sold today is applied automatically each time the guest books one.
Intake forms and waivers guests sign online before they arrive, instead of on a clipboard in the lobby.
A card on hold and a clear cancellation window for 90-minute treatments you can't easily fill the same morning.
Bill a monthly massage membership automatically. You track visits yourself, since Subscriptions doesn't count them.
Sell the body oil, cleanser or lotion used in the treatment room at checkout, with stock counts and low-stock alerts.
How Payaroo helps
Tell us how your business works. We'll help you understand the Square tools that fit.
Core capabilities
Set up treatment rooms and equipment as resources and link them to services. Each booking then reserves what it needs automatically. Resource booking is a Square Premium feature.
Guests get your intake form, spa policies and waiver from Square Contracts and sign them electronically. Automatic sending at booking needs a paid plan, and Square notes it doesn't give legal advice, so the wording is yours.
Sell bundles of massages or facials in person or online, and each session is applied automatically when the guest books. Packages need a paid plan and expire within one year of purchase.
Square Subscriptions bills a membership weekly to yearly on a paid plan. It doesn't track how many massages a member has used, so keep that count in the guest's notes.
Sell physical cards at the front desk and eGift cards online, redeem either at checkout and let guests reload them. Square says its gift cards don't expire.
Book a massage, a facial and a pedicure back to back for one guest. On a paid plan, one appointment can include more than one team member, so each service goes to the right therapist.
Hardware options
You don't need every device. Start with what matches where you take payments — and add more later.
A countertop point of sale with two touchscreens: one for your team and one that faces the customer.
A calm desk checkout: the guest sees the total and adds a tip on a screen that faces her, with nothing handed back and forth.
A compact, battery-powered card machine with a built-in receipt printer.
A second checkout that can move to the relaxation lounge or a treatment room when the desk is busy, with its own receipt printer.
Compatible third-party printers for customer receipts and kitchen or bar tickets.
A receipt printer at the front desk, with a cash drawer connected if you take cash.
Software and tools
Rooms, therapists, reminders, packages and checkout on one calendar.
Intake forms, policies and waivers signed online, sent on their own or with a booking.
Gift cards for birthdays and the holidays, bought and redeemed at the desk or on your site.
Membership billing weekly, monthly or yearly, with visit counts kept separately.
Emails and opt-in texts for gift card season and for guests who haven't rebooked.
How it works
One realistic day at a day spa, with the setup above doing the work.
Setup finder
Answer a few quick questions about your day spa. We'll stop as soon as we can point you to a useful starting setup.
Tell Buckaroo how your business works and he'll help you figure out which Square tools make sense.
FAQs
Most spas check guests out at a front desk, so Square Register, or Square Stand with a compatible iPad, plus a receipt printer is a common start. Square Terminal adds a battery-powered second checkout that can go to a treatment room or lounge. Square's spa page also lists Square Reader for a phone or tablet.
Yes, with Square Premium. Resource booking lets you set up rooms and equipment, mark which services need them and reserve them automatically when a service is booked, so a room can't be double-booked. Staff calendars handle each therapist's own hours and services.
Square Subscriptions can bill a membership weekly, monthly or yearly on a paid plan. It bills the plan but doesn't track usage, such as how many massages a member has had, and it isn't tied to booking. Prepaid packages do apply automatically at booking, and they expire within one year of purchase.
Yes. Square Contracts sends forms, policies and waivers for guests to sign electronically, on their own or attached to appointments, and paid plans can send them automatically when someone books. Square notes it doesn't give legal advice, so the wording is up to you.
Square sets the prices for its plans and processing. Square Free comes without a monthly subscription (you still pay processing fees) and includes the booking site and calendars, and Square says gift cards need no separate subscription. Packages, memberships, no-show fees, automatic intake forms and loyalty need Square Plus or Premium, while room and equipment booking needs Premium. Check Square's pricing page for today's rates before you choose.
Share your treatment menu, rooms and team with us, and we'll sketch out a setup. Square reviews your application and verifies your identity and business before your account is approved. From there, Payaroo helps you set up services, rooms, forms and gift cards.
Related businesses
Tell us about your treatment rooms and your team, and we'll help you plan the Square setup around them.
Square reviews and approves every account. Call Payaroo at 972-431-0439.
Square is a product of Block, Inc. Square, the Square logo and related marks are trademarks of Block, Inc. and/or its subsidiaries. Payaroo is an independent company. Payaroo is not Square or Block, and nothing on this page describes a partnership, reseller relationship, certification or endorsement.
Square product details on this page were checked against Square's website on September 25, 2026. Square sets its own features, plans, pricing, fees, eligibility and hardware availability, and these can change. Confirm current details on Square's website before you sign up. Square pricing · Square fees
Square reviews every account application, including identity and business verification, and decides whether to approve it. Payaroo can't guarantee approval, pricing, processing terms or the availability of any feature.
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