Services
Write repair estimates, get a signed OK before extra work, keep parts and tires counted and answer customers from one shop inbox. Payaroo helps you set up the Square tools behind your service desk.
Square, made easier with Payaroo.
What your auto shop needs
The customer drops off keys at 7:30 and wants the car back by five. In between, a tech finds worn pads, a torn CV boot or a nail in the sidewall, and nothing moves until the owner approves the extra work.
Shops run on that loop: an estimate the customer can read on a phone, a signature before the work, the right part on the shelf and a heads-up when the car is ready. Detailers, tint shops and car washes add repeat visits and memberships to the mix.
A tech finds more work mid-job, and the car sits on the lift until someone reaches the owner.
How Square helps Text an estimate with photos of the worn part and your repair authorization attached. The customer accepts and signs on their phone, and the bay keeps moving.
A brake job stalls because the last set of pads went out yesterday and nobody noticed.
How Square helps Track parts and tire sizes as items with their own stock counts. When one drops below the threshold you set, it's flagged in your stock list and Square emails you after close.
Customers call all afternoon to ask whether their car is done.
How Square helps Square Messages puts customer texts and emails in one shop inbox, off your personal phone. Replies are free; on a paid plan you can text first to say the car is ready.
Someone comes in for a single oil change and you never see them again.
How Square helps On a paid plan, Square Marketing can send automatic win-back emails, or texts to customers who opted in, when someone hasn't been back in a while.
Recommended setup
The Square tools that matter most for a auto shop — and why each one earns its place.
Repair estimates and invoices with parts and labor lines, paid online by card, phone wallet or bank transfer.
A repair authorization or damage waiver the customer signs on their phone before your tech starts the extra work.
Customers book oil changes, tire installs and details online, and reminders go out before every drop-off.
Keep every customer's texts and emails about their car in one shop inbox instead of on a tech's phone.
Set reorder points for filters, wipers and your fast-moving tire sizes and get an email after close when they run low.
Schedule techs and detailers, track their hours and see labor costs next to sales.
Automatic win-back emails and opt-in texts bring back customers who haven't been in for a while.
Bill a monthly wash club or detail plan automatically. It charges members but doesn't count their visits.
How Payaroo helps
Tell us how your business works. We'll help you understand the Square tools that fit.
Core capabilities
Build the estimate with parts and labor, attach photos of the scored rotor and send it by text or email. The customer accepts online and you turn it into the invoice; automatic conversion and multi-option estimates need a paid plan.
Use a Square Contracts template as your repair authorization or damage waiver and attach it to the estimate or appointment. The customer signs on their phone and gets a PDF copy. Square says it doesn't offer legal advice, so the terms come from your shop.
Set up a tire as one item with each size as a variation, each with its own price, SKU and stock count. Parts and tires sold at the counter or added to an invoice come out of stock.
Square Appointments sends confirmation requests and reminders by text and email at the times you pick, and resends the confirmation request if the customer hasn't answered.
Custom permission sets with passcodes decide what each writer and tech can do on the POS and Dashboard. Schedules, timecards and labor-versus-sales reports come with Square Shifts on a paid plan.
Square Subscriptions can bill an unlimited-wash club or a monthly detail plan on a paid plan. It charges members on schedule but doesn't track how many washes they've used, so count visits another way.
Hardware options
You don't need every device. Start with what matches where you take payments — and add more later.
A countertop point of sale with two touchscreens: one for your team and one that faces the customer.
A two-screen service desk: the customer checks the total and pays on their own screen while the writer closes out the repair order.
A countertop stand that turns a compatible iPad into a point of sale, with a card reader built in.
Turns the shop's iPad into a counter POS with a built-in card reader that swivels toward the customer.
A compact, battery-powered card machine with a built-in receipt printer.
Walks out to the lot for curbside pickups and prints the receipt there. It runs on the shop's Wi-Fi.
A small Bluetooth card reader that pairs with your phone or tablet.
Pairs with a phone for mobile mechanics and detailers working in driveways and office parking lots.
Software and tools
Estimates and invoices with parts and labor, deposits for big repairs and online payment.
Online booking for oil changes, installs and details, with tech calendars and reminders.
One inbox for texts and emails with customers about their cars, away from personal numbers.
Tech schedules, timecards and labor-versus-sales reports, with custom permissions.
Win-back automations and seasonal campaigns, like tire-swap season, by email or opt-in text.
How it works
One realistic day at a auto shop, with the setup above doing the work.
Setup finder
Answer a few quick questions about your auto shop. We'll stop as soon as we can point you to a useful starting setup.
Tell Buckaroo how your business works and he'll help you figure out which Square tools make sense.
FAQs
A service desk can run Square Register, or Square Stand with an iPad, so customers pay on their own side of the counter. Square Terminal handles curbside pickups with a built-in printer. Mobile mechanics and detailers can pair Square Reader with a phone, or use Tap to Pay on an iPhone or Android phone with no extra hardware.
Yes. Send an estimate by text or email with up to 10 photos or PDFs and a Square Contracts authorization attached. The customer accepts and signs online, then you turn the estimate into an invoice, or Square does it automatically on a paid plan. Square notes it doesn't give legal advice, so the authorization wording is up to you.
Yes. Add parts and tires to your item library with stock counts, using variations for tire sizes. Stock updates from POS sales and Square Invoices, and a low-stock threshold per item flags anything running short and emails you after close. Purchase orders to your parts suppliers need a paid plan.
Square Subscriptions bills members weekly to yearly, and customers sign up through a link, QR code or your website. It needs a paid plan, and it doesn't track how many washes a member has used, so you'd count visits separately.
Square sets its own pricing. Square Free has no monthly subscription (you pay processing fees) and covers estimates, invoices, booking and stock counts. Square Plus and Premium add Square Shifts for tech schedules, win-back marketing, memberships through Square Subscriptions and starting new texts in Square Messages. Square Payroll is billed separately. Square's pricing page has current rates; we'll help you figure out which plan fits the bays and techs you run.
Start by telling us how cars move through your bays and how customers pay. Square reviews the shop's application and checks your identity and business details before it approves an account. After approval, Payaroo helps you set up services, parts, estimate line items and your team.
Related businesses
Estimates, signed approvals, deposits and payments at the customer's door.
Ride booking, tips in the back seat and invoices for corporate accounts.
Estimates with options, deposits, milestone billing and signed contracts.
Tell us about your bays, parts and team, and we'll map the Square setup that fits your shop.
Square reviews and approves every account. Call Payaroo at 972-431-0439.
Square is a product of Block, Inc. Square, the Square logo and related marks are trademarks of Block, Inc. and/or its subsidiaries. Payaroo is an independent company. Payaroo is not Square or Block, and nothing on this page describes a partnership, reseller relationship, certification or endorsement.
Square product details on this page were checked against Square's website on September 25, 2026. Square sets its own features, plans, pricing, fees, eligibility and hardware availability, and these can change. Confirm current details on Square's website before you sign up. Square pricing · Square fees
Square reviews every account application, including identity and business verification, and decides whether to approve it. Payaroo can't guarantee approval, pricing, processing terms or the availability of any feature.
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