Services
Send estimates customers approve on their phone, collect deposits on bigger jobs, take cards on site and put maintenance plans on autopay. Payaroo helps you set up the Square tools for each step.
Square, made easier with Payaroo.
What your home services business needs
Your work happens in basements, attics, crawl spaces and loading docks. A service call can turn into a repair and a repair into a replacement, and the customer wants a firm price before the new part comes off the truck.
What helps is a setup that goes where your techs go: estimates the homeowner approves on the spot, a signed authorization before the big jobs, card payments in the driveway and maintenance agreements that bill on their own.
Commercial clients want the paperwork instead: an invoice with photos of the finished work, a way to pay larger bills by bank transfer and a history of every job on their customer profile.
The homeowner wants a firm number before you open the wall, and there's usually more than one way to fix it.
How Square helps On a paid plan, send one estimate with repair and replace options from your phone. The customer approves the one they want online and it becomes an invoice automatically.
A water heater swap or a new condenser means paying the supply house before the customer pays you.
How Square helps Request a deposit when the estimate is approved and split the balance. A longer install can run on a milestone schedule with a paid plan, and commercial customers can pay by ACH bank transfer.
Waiting on a check after you leave means another trip, another call or another month of waiting.
How Square helps Take chip and tap in the driveway with Square Reader and your phone, or use Tap to Pay with no reader at all. Save the card, with a signed authorization, for the next call.
Tune-up agreements and quarterly pest treatments are steady income, but billing each one by hand gets skipped.
How Square helps Put each plan on a recurring invoice. It goes out on the schedule you set and can charge the customer's saved card or verified bank account automatically.
Recommended setup
The Square tools that matter most for a home services business — and why each one earns its place.
Estimates, invoices, deposits and recurring bills from one app on your phone, paid online by card or bank transfer.
Send an estimate from the truck and turn the accepted one into the invoice without retyping it. Side-by-side options need a paid plan.
Get a signed work authorization or service agreement before you cut into drywall or order equipment.
Pairs with the phone in your pocket to take chip and tap at the kitchen table or the loading dock.
Bill seasonal HVAC tune-ups and quarterly pest treatments automatically instead of chasing each one.
Property managers and repeat customers keep a card on file, so the next call-out is charged without tracking anyone down.
Customers book a service call from your booking site and get confirmations and reminders automatically.
Answer customer texts about arrival times and parts from one business inbox instead of your personal cell.
How Payaroo helps
Tell us how your business works. We'll help you understand the Square tools that fit.
Core capabilities
Put several options in one estimate, like patching the unit or replacing it, and let the customer choose online. Multi-option estimates and automatic conversion to an invoice need a paid plan; on Square Free you send single estimates and convert them yourself.
Attach up to 10 photos or PDFs to an estimate or invoice: the cracked heat exchanger, the scorched breaker, the warranty sheet. Customers see what they're paying for, and commercial clients get it for their files.
Set up a recurring invoice series for each maintenance plan, with an optional start and end date. Each invoice can charge a saved card or a bank account verified through Plaid, so tune-up season doesn't start with a stack of billing.
Square Contracts has a card authorization template. Once a property manager signs it, save their card to the profile and charge each service call from the POS or an invoice without calling for the number.
Square Reader and Terminal can keep taking card payments without a connection and process them once you're back in range. Square recommends reconnecting within 24 hours, and you're responsible for offline payments later declined, expired or disputed. Tap to Pay needs a signal.
Customers pick a service call and a time on your booking site, and it lands on a tech's calendar with confirmations and reminders. Offer services at the customer's location; collecting their address when they book online needs a paid plan.
Hardware options
You don't need every device. Start with what matches where you take payments — and add more later.
A small Bluetooth card reader that pairs with your phone or tablet.
Rides in a shirt pocket and uses your phone's connection, so chip and tap work anywhere your phone has service.
Accept contactless cards and phone wallets on your own phone with no extra hardware.
For a lockout or a quick repair, take contactless cards and phone wallets right on your iPhone or Android phone. It needs a data connection.
A compact, battery-powered card machine with a built-in receipt printer.
Prints a receipt on the spot and takes swipes too. It connects over Wi-Fi, so it suits your office counter or a commercial site with a network.
Software and tools
Estimates, deposits, milestone schedules and recurring invoices, sent from the truck by text or email.
Work authorizations and service agreements customers sign on their phone, attached to estimates and invoices.
An online booking site for service calls, with tech calendars and automatic reminders.
Pays W-2 techs and 1099 subcontractors and can import timecards from Square.
Accounting apps such as QuickBooks and Xero connect here; each integration is built and supported by its maker.
How it works
One realistic day at a home services business, with the setup above doing the work.
Setup finder
Answer a few quick questions about your home services business. We'll stop as soon as we can point you to a useful starting setup.
Tell Buckaroo how your business works and he'll help you figure out which Square tools make sense.
FAQs
A simple start is Square Reader paired to each tech's phone for chip and tap. Tap to Pay takes contactless cards on an iPhone or Android phone with no reader, but it needs a signal. Square Terminal prints receipts and takes swipes; it connects over Wi-Fi, so it fits the office or a commercial site.
Yes, on a paid Square plan. One estimate can hold several options, the customer approves the one they want online and it converts to an invoice automatically. On Square Free you can still send estimates and turn an accepted one into an invoice yourself. Estimates can also carry photos, a contract and a deposit request.
Yes. A recurring invoice series goes out on the schedule you choose, with optional start and end dates, and can charge a saved card or a verified bank account on its own. Square lists recurring invoices on its free and paid plans.
Yes. Square Messages keeps customer texts and emails in one inbox, along with appointment, invoice and receipt messages. Replying is free. Starting a new conversation, say to tell a customer their part came in, needs a paid plan.
Square sets its own pricing. Square Free has no monthly subscription; you pay processing fees on payments, and it covers invoices, single-option estimates, deposits and recurring invoices. Square Plus and Premium add multi-option estimates that convert automatically, milestone schedules, contracts that must be signed before payment and starting new conversations in Square Messages. Square Payroll is a separate paid add-on. Check Square's pricing page for current rates, and we'll help you work out what your crew needs.
Tell us about your trade, your crew and how you bill today, and we'll sketch a setup. You'll apply with Square, which reviews the application and verifies your identity and business before approving an account. Once you're approved, Payaroo helps you add your services, estimate options and techs.
Related businesses
Estimates with options, deposits, milestone billing and signed contracts.
Recurring cleans, online booking, cards on file and invoices for commercial jobs.
Estimates with options, progress billing and invoices for seasonal maintenance.
Repair estimates, signed approvals, parts counts and customer updates.
Tell us how your calls come in and how you bill, and we'll map the Square setup for your trucks and your office.
Square reviews and approves every account. Call Payaroo at 972-431-0439.
Square is a product of Block, Inc. Square, the Square logo and related marks are trademarks of Block, Inc. and/or its subsidiaries. Payaroo is an independent company. Payaroo is not Square or Block, and nothing on this page describes a partnership, reseller relationship, certification or endorsement.
Square product details on this page were checked against Square's website on September 25, 2026. Square sets its own features, plans, pricing, fees, eligibility and hardware availability, and these can change. Confirm current details on Square's website before you sign up. Square pricing · Square fees
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