Services
Take payment at the front desk on Square Terminal, send balances as invoices that follow up for you and keep repeat visits on the calendar, with Payaroo explaining where Square stands on HIPAA and HSA/FSA cards.
Square, made easier with Payaroo.
What your practice needs
In a practice, payment is the last few minutes of a visit that was about something else. A chiropractor sees the same patient every week, a physical therapy clinic books a series of visits and an optometrist sells frames at the desk, all while the phone keeps ringing.
A setup that fits takes payment at the desk, puts repeat visits on the calendar with reminders, sends any balance as an invoice patients can pay from their phones and leaves the question of whether HIPAA applies with your practice, which is where Square says it sits.
Patients wait to pay while the phone rings and the waiting room fills up.
How Square helps Square Terminal takes tap, chip and swipe and prints receipts on its own. With a patient's signed authorization, a card on file lets you charge later visits without asking for the card again.
A balance left after a visit turns into paper statements, phone calls and weeks of waiting.
How Square helps Send it as a Square invoice patients pay online by card or bank transfer, with automatic reminders before, on and after the due date.
Physical therapy, chiropractic and acupuncture patients often come back weekly, and one missed visit leaves a provider's hour empty.
How Square helps Book recurring appointments from the calendar, and Square Appointments sends confirmation requests and reminders by text and email at the times you choose.
Before patient details go into any software, your practice will want to know that software's position on HIPAA.
How Square helps Square calls itself HIPAA compatible and publishes a business associate agreement covering Square Appointments, Square Invoices and features it labels HIPAA-enabled. Each practice decides whether HIPAA applies.
Recommended setup
The Square tools that matter most for a practice — and why each one earns its place.
Takes tap, chip and swipe at the front desk and prints the receipt itself, which keeps a crowded counter clear.
Provider calendars, recurring visits, reminders and file attachments on patient profiles, in the Bookings mode of Square POS.
Send balances patients pay online by card or bank transfer, and let automatic reminders handle the follow-up.
If your practice is a licensed healthcare provider, patients can pay with their HSA and FSA cards.
With a patient's signed authorization, charge a saved card after each visit in a series instead of asking at the desk.
Third-party EHR and EMR connections are listed here; each is built and supported by its own provider, not by Square.
Pay front-desk staff, assistants and contract providers, with timecards imported from Square.
How Payaroo helps
Tell us how your business works. We'll help you understand the Square tools that fit.
Core capabilities
Square's healthcare page calls Square HIPAA compatible. The business associate agreement Square publishes covers Square Appointments, Square Invoices and features Square labels HIPAA-enabled; Square Marketing and Messages aren't named. Your practice decides whether HIPAA applies to it.
Square Appointments sends confirmation requests and reminders by text and email at times you pick, and resends the confirmation request with the reminder if a patient hasn't confirmed.
Book a patient's repeat visits as a recurring appointment from the calendar, so the coming weeks are on the schedule before they leave the desk.
Attach PDFs and images to a patient's profile next to dated notes; Square's healthcare page highlights these file attachments. What goes into Square is your practice's decision.
Licensed healthcare providers and pharmacies can take HSA and FSA cards with Square. Eligibility follows Square's rules, so check that your practice qualifies before promising it to patients.
Each provider gets their own bookable services and hours, and permissions decide who sees which calendar, so a therapist sees her own day while the front desk sees everyone's.
Hardware options
You don't need every device. Start with what matches where you take payments — and add more later.
A compact, battery-powered card machine with a built-in receipt printer.
Sits at the front desk and runs on its own with a built-in printer, and its battery lets it go to a treatment room when needed.
A countertop point of sale with two touchscreens: one for your team and one that faces the customer.
For a busy multi-provider desk: patients confirm the amount and tap on a screen that faces them.
A small Bluetooth card reader that pairs with your phone or tablet.
For home visits or a satellite office, pair it with a phone or tablet running Square.
Software and tools
Provider calendars, recurring visits, reminders and online booking.
Balance invoices with automatic reminders, paid by card or bank transfer.
Third-party EHR and EMR integrations, supported by the companies that build them.
Front-desk schedules, timecards and permission sets for who can do what.
Payroll for staff and contractors, with timecards imported from Square.
How it works
One realistic day at a practice, with the setup above doing the work.
Setup finder
Answer a few quick questions about your practice. We'll stop as soon as we can point you to a useful starting setup.
Tell Buckaroo how your business works and he'll help you figure out which Square tools make sense.
FAQs
Many practices start with Square Terminal: it takes tap, chip and swipe, prints receipts and works with Square Appointments and Invoices. A busy desk might add Square Register for its customer-facing screen, and Square Reader with a phone covers home visits or a second office.
That's how Square's healthcare page describes it. Square publishes a business associate agreement, part of its terms for sellers who are covered entities or business associates, that covers Square Appointments, Square Invoices and features Square labels HIPAA-enabled. Square Marketing and Square Messages aren't named as covered. Square says each business decides whether HIPAA applies to it, and Payaroo can't advise on your compliance.
Square's help center limits HSA and FSA card acceptance to licensed healthcare providers and pharmacies. Eligibility comes down to your practice's licensing, so confirm it with Square before you add HSA and FSA to your front-desk signs.
EHR and EMR integrations are listed in Square's App Marketplace, and Square's healthcare page mentions them. They come from third-party companies that build and support them, so ask each one what it syncs with Square and how it handles patient information.
Send it as a Square invoice by email or text. Patients can pay online by card, Apple Pay, Google Pay or bank transfer, and Square sends automatic reminders before, on and after the due date. With a patient's signed authorization, you can also charge a card on file.
Square sets its own pricing. Square Free has no monthly subscription (you pay processing fees) and includes the POS app, invoicing and online booking. Square Plus adds features such as no-show fees and staff scheduling, and Square Premium adds advanced reporting and room booking. Square Payroll is a separate add-on. Current rates are on Square's pricing page, and we'll help you match a plan to your providers and front desk.
Tell us how patients book, pay and come back, and we'll outline a setup. Square reviews your application and verifies your identity and the practice's business details before approving an account. Once you're approved, Payaroo helps with calendars, services and checkout; decisions about HIPAA and patient data stay with your practice.
Related businesses
Tell us about your providers, your front desk and how patients pay, and we'll help with the rest.
Square reviews and approves every account. Call Payaroo at 972-431-0439.
Square is a product of Block, Inc. Square, the Square logo and related marks are trademarks of Block, Inc. and/or its subsidiaries. Payaroo is an independent company. Payaroo is not Square or Block, and nothing on this page describes a partnership, reseller relationship, certification or endorsement.
Square product details on this page were checked against Square's website on September 25, 2026. Square sets its own features, plans, pricing, fees, eligibility and hardware availability, and these can change. Confirm current details on Square's website before you sign up. Square pricing · Square fees
Square reviews every account application, including identity and business verification, and decides whether to approve it. Payaroo can't guarantee approval, pricing, processing terms or the availability of any feature.
Products and services displayed by Payaroo may be provided by independent third-party companies. Product availability, pricing, features, eligibility, underwriting requirements, funding amounts, insurance benefits, payment-processing terms, and other conditions vary by provider and customer. Payaroo is not a bank, lender, insurer, or healthcare provider unless expressly stated otherwise. Review the applicable provider agreements and disclosures before enrolling in or accepting any product or service. See our Disclosures, Terms of Use and Privacy Policy.
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